Dear passengers,
After purchasing your ticket, if you are unable to travel on the flight specified in your ticket due to health reasons such as illness, you may request a change or refund according to the following rules.
I. Applicability
Passenger ticket issued on Hainan Airlines' international transportation document
II. Handling Regulations
(I) After purchasing a ticket, if a passenger cannot travel on the flight listed on the ticket due to health reasons such as illness and requests a change or refund, he/she must cancel the reserved seat before the scheduled departure time of the flight.
(II) Supporting documentation for ticket refunds or rescheduling due to illness must be submitted within two months from the flight date of the first unused segment of the ticket. The aforementioned two-month period is calculated according to the following rules: the last day of the period is the corresponding date in the month of expiration; if there is no corresponding date, the last day of the month is the last day of the period. For electronic copies of supporting documents, the date of submission shall be the determining factor; for documents sent by mail, the postmark at the receiving location shall be the determining factor.
(III) If a reservation is not canceled as required or if the relevant materials are not provided by the deadline, the matter will be handled in accordance with the rules for voluntary rescheduling or voluntary refund.
III. Supporting Materials and Requirements for Refund or Change Due to Illness
(I) Submit the following supporting documents at the same time:
1. The passenger’s valid identification document presented at the time of ticket purchase;
2. Authentic and valid diagnostic certificates, medical records, or discharge summaries (discharge certificates) issued by a medical institution;
3. Medical charge invoices issued by medical institutions.
(II) Requirements for supporting materials
1. Authentic and valid diagnostic certificates, medical records, or discharge summaries (discharge certificates) issued by a medical institution recognized by Hainan Airlines and bearing the attending physician’s signature or the hospital’s official seal. The medical institution shall meet the following requirements:
(1) Hospitals and their subordinate medical institutions that can be found on the website of the National Health Commission (excluding non-hospital subordinate institutions, such as school outpatient departments, corporate medical outpatient departments, etc.). Inquiry website for medical institutions of the National Health Commission: https://zgcx.nhc.gov.cn/unit
(2) Medical institutions subordinate to the military.
(3) Medical diagnosis certificates from outside China or Hong Kong, Macao and Taiwan regions must be issued by regular hospitals or practicing physicians.
2. Fee invoice
(1) A verifiable, true and valid fee invoice issued by the same medical institution recognized by Hainan Airlines, with an invoice amount of not less than RMB 100 (inclusive). The fee invoice items include: medicine fees/treatment fees/various examination fees/hospitalization fees, etc. Only providing registration fees/consultation fees/medical service fees is regarded as incomplete information. Inpatients may also submit a hospital-printed discharge summary (discharge certificate) and a hospitalization invoice bearing the official seal to complete the procedure.
(2) Military personnel or their family members receiving medical treatment at military hospitals may provide relevant examination reports or prescriptions, along with military identification materials, as a substitute for the fee invoice if they are unable to provide it. Military family members are required to provide proof of military affiliation.
(3) Medical treatment at medical institutions outside of China and in Hong Kong, Macao and Taiwan regions must be accompanied by a true and valid payment voucher or reimbursement voucher.
3. The passenger’s actual date of medical treatment must be no earlier than the ticket issuance date and no later than the flight date of the first unused segment on the ticket; furthermore, it must not be more than 21 days prior to that flight date. The admission date for hospitalized passengers must be no earlier than the ticket issuance date and no later than the flight date of the first unused segment on the ticket. The date on all medical documents must not be earlier than the ticket issuance date.
4. Information on medical documents issued by the same healthcare facility must be consistent. Physical examination materials cannot be used to apply for ticket refund or change due to illness.
Note: If you visit a hospital on the day after you submit a request for a voluntary refund or any subsequent day, the matter will be handled in accordance with the terms and conditions of your ticket.
Hainan Airlines will review the medical documentation submitted for refunds or changes due to illness. If a passenger submits false invoices, invalid invoices, or forged medical records, the ticket will be processed as a voluntary refund or voluntary rescheduling.
IV. Ticket Change and Refund Regulations
(I) Cases that, upon review by our company, meet the criteria for a refund or rescheduling of a ticket due to illness:
1. Refunds due to illness: No refund fee will be charged if the request is made within the ticket’s validity period. Refunds for illness require the application for all unused segments simultaneously; partial segment refunds are not allowed.
2. Rescheduling Due to Illness: Within the ticket’s validity period, passengers may reschedule their flight once without incurring a change fee; however, they must pay any fare difference and tax difference (if applicable) in accordance with the detailed rules for voluntary changes. Subsequent rescheduling will be handled in accordance with the terms and conditions of the passenger’s ticket.
(II) Provisions on refund and change for accompanying passengers of ill travelers
"Travel companions" refer to individuals who traveled on the same flight or a partially overlapping flight as the sick passenger. Accompanying passengers of ill travelers who meet the following conditions may process refunds or changes due to illness.
1. Accompanying passengers of ill travelers requesting refunds or changes must process their requests simultaneously and at the same location as the ill traveler, and they must also meet the requirement of having canceled their seats before the scheduled departure time of the flight. The limit for accompanying passengers of each ill traveler is 2.
2. Accompanying passengers may be increased to a maximum of 5 (inclusive) if they meet one of the following conditions, and they must process their requests simultaneously and at the same location as the ill traveler, while also meeting the requirement of having canceled their seats before the flight departure.
(1) Being listed in the same PNR (Passenger Name Record) as the sick passenger.
(2) Tickets must be purchased through Hainan Airlines' online channels (official website, APP, WeChat mini-program, WeChat public account, etc.) or through Hainan Airlines customer service hotline, and they must be under the same order as the ill traveler.
(3) Having consecutive ticket numbers with the ill traveler.
(4) Relatives of the ill traveler who are listed on the same identification document (such as household registration book, marriage certificate, birth certificate, only child certificate, or property certificate).
(5) Group tickets purchased through the Hainan Airlines group sales system require proof of relatives listed on the same identification document as the ill traveler (such as household registration book, marriage certificate, birth certificate, only child certificate, or property certificate) in order to process illness-related refunds for up to 5 (inclusive) accompanying passengers.
3. Tickets purchased by the ill traveler and accompanying passengers through the same sales channel can be refunded at the original point of sale; if the tickets were purchased through different sales channels, they must contact Hainan Airlines' direct ticketing office to process the refunds simultaneously. If the ill traveler and accompanying passengers are unable to process the refunds simultaneously and at the same location, the refunds will be processed as voluntary refunds. Passengers who are ill and their traveling companions must reschedule their flights at the same time and at the same location.
V. Handling Channels
1. For illness-related refunds: The original point of sale, Hainan Airlines' direct sales offices, and the Hainan Airlines customer service hotline.
2. For illness-related changes: Hainan Airlines' direct sales offices and the Hainan Airlines customer service hotline.
VI. Tickets that do not meet the above eligibility criteria will be processed as voluntary refunds or voluntary changes.
VII. Where a passenger holds multiple tickets departing from the same city on the same date, refund due to illness shall be handled for only one of the tickets. If you hold multiple tickets with the same date but departing from different cities, and the flight schedules listed on the tickets do not allow for a connection, you may request a refund due to illness for only one of those tickets.
VIII. Hainan Airlines will verify the authenticity and validity of the materials related to illness-related refunds and changes. In cases of material fraud, Hainan Airlines reserves the right to hold the listed passengers accountable for the illness-related refunds and changes. At the same time, Hainan Airlines may, based on the needs of the document review process, require passengers to provide additional supporting documentation (for example, if the location of medical treatment and the point of origin listed on the unused portion of the ticket are in different countries or regions, the passenger must provide supporting documentation to verify the reasonableness of the itinerary). If the passenger refuses to provide such documentation or is unable to do so, the ticket will be processed in accordance with the rules for voluntary refunds and changes.
IX. For any matters not covered in this announcement, the “General Conditions for the International Carriage of Passengers and Baggage of Hainan Airlines Holding Company Limited” shall apply.
X. The rules regarding refunds and changes due to illness set forth in this notice apply to refund and change requests submitted by passengers on or after the effective date of this notice. The rules set forth in this notice shall take effect on October 1, 2026.
Hainan Airlines Holding Co., Ltd.